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logistics & Planning

Showtimes

The RiverFest & Craft Show (June 1 & 2, 2024) and Fall Arts & Craft Show (Sept. 28 & 29, 2024) will be open to the public from 10:00 a.m. to 5:00 p.m. on both Saturday and Sunday. Visitors will park at designated lots and will be transported by shuttle into Town to attend the show.

 

Festivals take place RAIN OR SHINE. 

Breakfast

Complimentary coffee and pastries will be served at 7:00 a.m. on Saturday and 8:00 a.m. on Sunday the Occoquan Town Hall, located at 314 Mill Street. We would love to see you there!

Restrooms and Breaks

A variety of food vendors and portable restrooms will be located throughout the event area for your convenience.  Show volunteers are identifiable with designated t-shirts and will be available to assist you should you need to take a break. A booth sitter will watch your booth to prevent theft and inform customers you will return shortly; however, they will not conduct transactions on your behalf.

Security

The Town will provide overnight security to patrol the streets. You do not have to clear your site Saturday evening, but the Town is not responsible for securing individual tents or properties. 

 

In the event of an emergency, please reference the following Evacuation Map for the festivals.

First Aid

A First Aid Station will be located near the  on the corner of Commerce and Washington Streets at the main entrance to the show. In case of emergency, call 9-1-1.

Event Staff

If you need to contact a show official prior to the start of the show, email jlittle@occoquanva.gov or call Julie Little, Events and Community Development Director, at (703) 491-2168.

Parking

Vendors may freely park at designated satellite lots and will be transported by shuttle into Town. Each vendor will be allocated a Vendor Shuttle Bus Pass for this purpose. The shuttle will begin at 7 a.m. and will end approximately 1 hour after the show ends.

No Municipal Wi-Fi

The Town of Occoquan does not have a municipal wi-fi to tap into during our festivals. Over the years, a few vendors have reported having issues processing sales through cell service while in town, (Verizon service in particular). We recommend having a backup approach, such as a mobile hotspot, processing credit cards offline, or keeping a cash drawer. There are two ATMs in town as well, should your customers need one: Madigan’s Waterfront Restaurant and the VFW.

 

Lodging

There are a number of AirBnbs in Occoquan. See their website for details on specific accommodations.

 

Area hotels

Hampton Inn

Fairfield Inn 

TownPlace Suites

Quality Inn

Courtyard Potomac Mills

Country Inn & Suites

Home2 Suites

the fine print

Payment
  • Registration is not complete without submitted photos, full payment, and a signed application.

  • Pay fees at the time of submitting your application or or call Town Hall during business hours to give your credit information over the phone.

  • If paying with check or money order, make payable to TOWN OF OCCOQUAN.

  • Checks will be deposited immediately upon receipt. A deposited check/accepted funds does not guarantee placement. Booth fee payments will be returned to vendors not accepted into the show.

  • A $35 fee will be charged each time a check is returned for insufficient funds.

  • Checks will be accepted for payment up to two weeks before the event date. After that, credit card, cash, or cashier’s check are required.

Festival Policies
  • Vendors may exhibit and sell only products that were represented and accepted by the selection panel.

  • While vendors may cancel at any time, there are no refunds once a vendor has been accepted into the market unless the market is cancelled for reasons of health and safety.

  • Vendors must participate and tables must be staffed for the full duration of the show.

  • Only vendors accepted into this show are permitted to participate.  Subletting, selling, or giving space to anyone is not permitted.

  • Each vendor may only sell one medium per booth space, unless approved by the director.

  • This is an outdoor show that takes place rain or shine. Each vendor is responsible for their own display materials.  Tents, tables, and chairs are not provided. Electricity is not available but quiet generators are accepted.

  • All work and displays must stay within the vendor’s designated spot. No boxes, extra merchandise, or debris should be visible. The assigned area must be kept clean throughout the event and be left spotless afterwards.

  • There is no smoking in tents allowed. No dogs but service animals.

  • Vendors may not distribute material outside of their designated booth space or loudly solicit visitors into their exhibit space.

  • Trash dumpsters, recycling and garbage cans are provided for vendor use. Vendors may not leave garbage on the ground or stacked near the booth space.

  • It is recommended that vendors carry their own insurance policy to cover their actions. The Town of Occoquan is not responsible for loss or damage to exhibitors or vendors.

  • Rude, obscene, or abusive language and/or threatening or actual physical restraint and/or abuse of another vendor, staff, or general public is strictly prohibited and will result in immediate removal and banishment from participation in future shows.

  • The Events Director will have the final decision on acceptance and denials of applications, as well as placement and category of vendor booths.

  • All local laws must be followed.

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